MB-800 Exam Dumps - Microsoft Certified: Dynamics 365 Business Central Functional Consultant Associate Questions and Answers

In Dynamics 365 Business Central, the Payment Registration feature is used to quickly apply customer payments to outstanding invoices. In this scenario, one lump sum payment is received that covers two invoices. Because Auto Fill Date Received is enabled, you don’t have to manually enter the Date Received.

Step-by-step:

Open Payment Registration

Navigate to the Payment Registration page to start applying the payment.

In the Amount Received field, enter amounts

Enter the total amount the customer paid. Since it ' s one payment covering two invoices, enter the combined amount.

Select Payment Made for the first invoice

Apply the payment to the first outstanding invoice.

Select Payment Made for the second invoice

Apply the payment to the second outstanding invoice.

Select Post As Lump Payment

This option ensures the payment posts as one lump transaction, not two separate ones, since the customer made a single combined payment.

Select Post Payments

Finally, post the payment to update the customer ledger and bank account.

The requirement is:

You have created a role center page (profile) for all users.

Users must not be allowed to personalize the page.

In Dynamics 365 Business Central, personalization and profile management is handled from the Profiles (Role) page. The following steps apply:

A. On the Profiles (Role) page, select the profile and select the User as the default profile option.

Correct: This ensures that the custom role center is the default profile assigned to all users.

B. On the User card, set the status to Disabled.

Incorrect: This would disable the entire user account, not related to personalization.

C. On the Profiles (Role) page, select the profile and select the Show in Role Explorer column.

Incorrect: This only controls whether the profile is shown in the Role Explorer, not personalization rights.

D. On the Profiles (Role) page, select Enable the profile. Disable all other profiles.

Correct: This ensures that only the intended profile is available and enforced for all users.

E. On the Profiles (Role) page, select the profile and select the Disable Personalization option.

Correct: This is the direct control to prevent users from personalizing their Role Center page.

Microsoft Learn References

Create and Manage Profiles (Role Centers)

Personalizing Pages vs Customizing Profiles

Disable Personalization for a Profile

The business requirement states:

The item is a tangible good with an inventory asset value → This means it must be set up as Type = Inventory (not Service or Non-Inventory).

The item is acquired by purchase → The correct Replenishment System = Purchase. (Other options are Assembly or Transfer, but not relevant here).

The item is purchased specifically for each new instance of demand from an order → This indicates Reordering Policy = Order. The " Order " policy means the system will create one supply order per demand (sales order, service order, etc.), ensuring demand-driven replenishment rather than Lot-for-Lot or other policies.

Why not the other options:

Service/Non-Inventory types are for non-stocked or service items, not applicable to tangible goods.

Replenishment = Transfer is for moving stock between locations, and Assembly is for in-house assembly, not purchase.

Reordering Policy = Lot-for-Lot is for consolidated planning, not one-to-one demand fulfillment.

Microsoft Learn References

Item Types in Business Central

Set Up Replenishment System

Reordering Policies Explained

Final Answer Mapping:

The requirement is:

“Customer revenue must be posted to separate general ledger (G/L) accounts based on customer type. The G/L account must have subcategories for wholesale and retail revenue.”

In Business Central, sales revenue posting is controlled by the General Posting Setup, which combines two posting groups:

General Business Posting Groups (A)

These represent the type of customer or vendor (for example, WHOLESALE or RETAIL).

They allow you to differentiate revenue by customer type.

General Product Posting Groups (C)

These represent the type of item or resource being sold (for example, FINISHED GOODS, SERVICES).

They allow you to map revenue to the correct accounts by product line or category.

The combination of General Business Posting Group + General Product Posting Group determines which Revenue G/L Account is used.

Why not the others?

B. Customer posting groups – Control AR control accounts, not revenue.

D. Bank account posting groups – Used for bank transactions, not revenue.

E. Inventory posting groups – Control inventory accounts and adjustments, not revenue.

Microsoft Learn references

Posting Groups in Business Central

Set Up General Posting Groups

The Adjust Cost – Item Entries batch job in Business Central is crucial for ensuring correct inventory costing and updating the General Ledger. Its primary functions are:

C. Calculate the correct cost of the sale of an item, according to an item ' s costing method Ensures that sales are costed correctly, whether using FIFO, Average, Standard, etc.

D. Update the cost of goods sold (COGS) for historic sales entries Adjusts historic sales when purchase costs change (e.g., late invoices, discounts, freight).

A. Establish the earliest possible posting date for the Post Inventory to G/L process The adjust cost process ensures postings align with allowed posting ranges and calculates proper posting dates.

Not correct:

B. Adjust the item quantity → Quantities are not adjusted by this batch job, only costs.

E. Adjust the item tracking → Tracking is not impacted; tracking is handled during transactions, not cost adjustments.

Comprehensive Detailed Explanation

The requirement: “You need to train users on how to process a special order for an established customer.”

From the case study:

“Special orders from new customers have a 25% prepayment. Established customers have only a 15% prepayment.”

Prepayments must be invoiced before the final invoice is posted.

Step-by-step process in Business Central:

Create a sales order

The user begins by creating a sales order for the special order.

Enter 15% in the Prepayment % field

Since this is for an established customer, the prepayment percentage is 15%.

The Prepayment % field on the sales order line or header controls how much must be prepaid before the order can be processed.

Enter the code for due on receipt in the prepayment payment terms code

Prepayments are typically due immediately. The code for “due on receipt” ensures that the prepayment invoice requires immediate payment.

Post and print the prepayment invoice

This generates the prepayment invoice for the customer and ensures that prepayment is received before delivery.

Why not “Enter the code for net 30 in the prepayment payment terms code”?

That applies to wholesale customer regular payment terms, not to prepayments. Prepayments are due immediately.

Why not 25%?

25% prepayment applies to new customers. For established customers, the requirement specifies 15%.

Microsoft Learn references

Set Up Prepayments

Process Sales Prepayments

Create Sales Orders with Prepayments

For items that are infinite (water, electricity, gas), inventory tracking is not required. In Business Central:

Non-Inventory item type is used when you need to record purchases/sales but do not track stock levels.

Inventory type would track stock, which is not suitable for infinite resources.

Resource type is used for capacity (like labor or machine resources), not consumables.

Service type is used for intangible services, not utilities.

The requirement is:

“You need to configure the system to post to the receivables account for wholesale customers.”

From the case study, the G/L posting accounts required are:

Retail Receivables = 13100

Wholesale Receivables = 13200

In Business Central:

Customer Posting Groups (B)

Customer Posting Groups are used to map customers to specific Receivables G/L accounts.

You typically create separate posting groups, e.g., " RETAIL " and " WHOLESALE, " and assign them to customers based on type.

This ensures postings go to the correct control account.

Receivables account 13200 (D)

For wholesale customers, the posting group must be configured to point to 13200 (Wholesale Receivables).

Why not the others?

A. Receivables account 13100 – This is for retail customers, not wholesale.

C. General Posting Setup – This setup manages how transactions post based on combinations of General Business Posting Groups and General Product Posting Groups, but it does not control receivables accounts.

E. General Business Posting Groups – These are used for revenue, COGS, and VAT postings, not receivables control accounts.

Microsoft Learn references

Posting Groups in Business Central

Set Up Customer Posting Groups

The requirement is:

“You need to train users on order processing requirements and how to process purchase invoices created from combined receipts.”

From the case study requirements:

“The company must be able to combine multiple purchase receipts into one vendor invoice.”

“Fully invoiced POs must not appear on the PO list page.”

“Posted vendor invoices must be reverted when damages are reported or a product is returned to the vendor.”

To meet these requirements:

Correct or cancel unpaid purchase invoices (B)

Users need to know how to reverse or correct vendor invoices that were created from combined purchase receipts if errors or issues occur.

Business Central provides Correct and Cancel actions for unpaid purchase invoices, ensuring proper reversal and audit trail.

Delete POs that are fully invoiced (C)

Once a PO has been fully invoiced (and all lines are closed), it should be deleted so it no longer appears in the purchase order list.

This keeps the purchase order list clean and ensures users don’t attempt to reuse completed POs.

Why not the others?

A. Create a purchase credit memo – This is used for vendor returns, not directly tied to the process of combined purchase receipts training.

D. Create recurring purchase lines – Used for repeated purchases of the same items (like monthly subscriptions or utilities), not relevant to combining receipts into one invoice.

Microsoft Learn references

Correct or Cancel Unpaid Purchase Invoices

Work with Purchase Orders

Combine Receipts on a Single Invoice

The correct solution to meet the company ' s order processing requirements involves two key components: the type of workflow to be created and the engine that will power it.

A. Create a purchase order approval workflow: This is a core component of most order processing systems. A purchase order approval workflow automates the process of submitting purchase orders for approval, sending notifications to the appropriate approvers, and ensuring that all orders comply with company policies. This is a common requirement to control spending and maintain an audit trail.

D. Use Power Automate as the engine for the workflow: Power Automate (formerly Microsoft Flow) is a powerful, cloud-based service that allows you to create automated workflows and connect various applications and services. It is the modern and highly versatile solution for creating complex and customized workflows that go beyond the basic capabilities of many built-in systems, including those in Business Central. While Business Central has a native workflow engine (as mentioned in option C), Power Automate is the recommended solution for more robust and integrated order processing workflows, especially when they need to interact with multiple systems or require advanced logic.