C_SRM_72 Exam Dumps - SAP Application Associate Questions and Answers

Explanation/Reference:

To carry out account assignment in SAP SRM, you need to make the following settings:

• You have defined the required account assignment categories in Customizing for SAP Supplier Relationship Management under SRM Server Cross-Application Basic Settings Account Assignment Define Account Assignment Categories.
• You have mapped the back-end account assignment categories to the account assignment categories in Customizing for SAP Supplier Relationship Management under SRM Server Cross-Application Basic Settings Account Assignment Define Account Assignment Categories.
• You have defined rules according to which the G/L account is determined automatically.
• You have defined that the criteria for determining the G/L account are based on the product category and the account assignment category (optional). You have made the settings for this in Customizing for SAP Supplier Relationship Management under SRM Server -> Cross-Application -> Basic Settings -> Account Assignment -> Define G/L Account for Product Category and Account Assignment Category.
• You have defined your own criteria for determining the G/L account (optional).
• You have made the settings for this in Customizing for SAP Supplier Relationship.
• Using Multiple account assignment, You can distribute costs across accounts by percentage, by quantity, or by value.
• When data is transferred to an SAP back-end system, the cost distribution by quantity and value is not always retained. Instead, the system changes the cost distribution type as follows:

• Cost distribution by quantity: Service items are converted to percentages.
• Cost distribution by value: Material and service items are converted to percentages.

• Flexible type of account assignment category
• The account assignment category only defines the type of account assignment data that is entered in the generic fields for account assignment information.

The following account assignment categories are available:

• Asset
• Cost center
• Network
• Order
• Sales order
• WBS element

In the SAP back-end system the account assignment category is part of the item data, whereas in SAP SRM the account assignment category is managed at account level.

Explanation/Reference:

Automatic assignment of a purchasing group or purchasing organization can be carried out for the following documents:

• External requirements
• Purchase orders
• Contracts
• RFx

Assigned documents automatically appear for processing in the work lists of the purchasers that belong to the purchasing group or organization. The documents are automatically assigned to the purchasing group according to given criteria. This speeds up the entire procurement process, since documents do not have to be assigned manually in order for the purchasers responsible to process them.

It is also possible to reassign documents that have already been assigned to a purchasing group or organization — if the purchaser responsible for the group or organization is absent, for example.

You need to have implemented and activated the Business Add-In (BAdI) BBP_PGRP_ASSIGN_BADI. Here the rules covering the assignment of purchasing groups to documents are defined.

This BAdI contains a method for each type of document to be assigned:

• BBP_SC_PGRP_ASSIGN for external requirements
• BBP_PO_PGRP_ASSIGN for purchase orders
• BBP_CT_PGRP_ASSIGN for contracts
• BBP_BI_PGRP_ASSIGN for RFx

If you do not define any rules, the system distributes the documents to a standard purchasing group or organization, as defined in your organizational plan.

You can reassign these documents manually or redefine assignment rules in the above-mentioned BAdI and rerun the automatic workload distribution. To do this, you set the filter value ONLINE in the BAdI BBP_PGRP_ASSIGN_BADI.

Process Flow

The workload distribution process is outlined below. The two diagrams show the process for requirements. Details of each diagram are described underneath each diagram.

Caution

Documents cannot be assigned to purchasing groups that are themselves assigned to different purchasing organizations. Besides, purchasing groups and organizations must reference the same logical system in the back-end.

Workload Distribution for Requirements

Part A

1. A purchasing requisition is sent to SAP SRM, where it is converted into an external requirement.

2. Upon creation of the external requirements, method BBP_SC_PGRP_ASSIGN of the

BAdI BBP_PGRP_ASSIGN_BADI applies the distribution rules.

3. If the requirement conforms to the rules, it is automatically assigned to the correct purchasing group (in this example, purchasing group 01).

4. If no assignment rules are maintained in the BAdI, the standard purchasing group (as defined in the organizational plan — in this example, 99) is assigned. The standard purchasing group is also assigned to the shopping carts that are created in SAP Supplier Relationship Management. In this case, you can proceed as follows:

Assign a purchasing document manually

Define the assignment rules and have the system automatically reassign a purchasing group.

If you do not redistribute the workload, the requirement retains the standard purchasing group.

Note

One purchase requisition can have multiple lines, each of which is assigned to a different purchasing group.