C_ARP2P_2508 Exam Dumps - SAP Certified Associate Questions and Answers

FromSAP Learning Hub – Course: SAP Ariba Procurement: Contract Compliance → Understanding Contract Hierarchies, the course explains how master and subagreements are structured to manage spend visibility and supplier relationships.

“Amaster agreementrepresents the main contractual relationship, typically with the manufacturer or primary supplier. Subagreements are used to capture transactions or pricing with intermediaries such as resellers or distributors.”

“When an organization buys through resellers but must track spend with the manufacturer, the correct setup is to establish amaster agreement with the manufacturerand linksubagreements with the resellers. This allows all spend flowing through the resellers to roll up under the manufacturer’s master contract for accurate reporting and compliance tracking.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Contract Compliance → Managing Contract Hierarchies

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“To track total spend with a manufacturer while purchasing through multiple resellers, create a master agreement with the manufacturer and subagreements with each reseller.”

Answer: B

The correct hierarchy isMaster agreement with manufacturer, Subagreement with reseller. This configuration ensures that all reseller transactions contribute to the overall manufacturer spend visibility and compliance metrics in SAP Ariba.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Invoicing → Blanket Purchase Order (BPO) Invoicing, SAP states:

“A Blanket Purchase Order (BPO) functions as acontract-based ordering documentin SAP Ariba. Suppliers submit invoices against the BPO as eitherPO-based invoicesorcontract-based invoices, depending on the configuration.”

“The system enforces the BPO’s defined maximum amount and validity period for invoice creation.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Invoicing → BPO Invoice Management

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs support both PO-based and contract-based invoicing methods depending on supplier and contract settings.”

Answer:A, D

Blanket Purchase Orders (BPOs) usePO-basedorcontract-based invoices, allowing suppliers to bill against approved contracts or orders within the defined limits.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Collaborative Requisitions, SAP details:

“During the Collaboration phase, suppliers can interact with buyers before the purchase order is finalized. Suppliers cansend messages through the SAP Business Network,attach supporting documents, andfinalize collaborationto trigger the creation of a purchase order.”

“These collaboration activities enable transparent communication and documentation exchange before order commitment.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Collaborative Requisition Process

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Suppliers can attach documents, message buyers, and finalize collaboration to confirm readiness for PO creation.”

Answer: B, D, E

During the Collaboration phase, suppliers mayfinalize collaboration,send messages, andattach supporting documentsin SAP Business Network to confirm and complete requisition discussions.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Approval Flow Roles and Actions, SAP explains:

“AWatcherin an approval flow is a user who is notified of document progress but is not required to take action. The Required Action status for Watchers appears asNotify.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Approval Roles Overview

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Watcher role participants are notified about approval flow progress. Their required action displays as ‘Notify’.”

Answer:B

Users marked asWatchersreceivenotification-only (Notify)actions, allowing visibility into approval progress without direct approval responsibility.

APlanned Service Purchase Orderis used when theentire scope and cost of the service is known upfront. The details of tasks, deliverables, and expected quantities are clearly defined and included in the PO. This allows for structured receipt and tracking of service delivery.

Unplanned services are used when details are not predetermined. Service Entry Sheets are related to service confirmation, not the PO type. Non-PO Service is a type of invoice, not a PO.

Reference Documents Used:

SAP Ariba Buying and Invoicing: Service Procurement Scenarios

SAP ERP Integration for Services

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Exploring Catalogs, the course defines where catalog items are maintained and accessed for purchasing activities in SAP Ariba.

“In SAP Ariba Buying and Invoicing, buyers maintain catalog content in thecatalogs areaof their procurement site. Catalogs contain supplier items that users can search, compare, and add to requisitions. These catalogs can be hosted (internal), PunchOut (external supplier catalogs), or a combination of both.”

“Catalog items are stored and managed within theSAP Ariba Buying and Invoicing environment, which serves as the central repository for procurement-related items. Guided Buying accesses this data but does not store the catalog items itself.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Exploring Catalogs

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Catalog items used for purchasing are stored and managed in SAP Ariba Buying and Invoicing. Guided Buying uses these catalogs for item selection and requisition creation.”

Answer: A

Comprehensive Explanation:

Catalog items used for purchasing are stored inSAP Ariba Buying and Invoicing. This module serves as the master repository for all procurement catalog content, including hosted and PunchOut catalogs. Guided Buying leverages this data for user-friendly shopping experiences but does not host or store catalog items itself.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Spot Buy Catalog Integration, SAP states:

“Spot Buy enables users to purchase low-value, one-time items from external marketplaces directly through SAP Ariba. It helps reduce the creation of non-catalog requisitions and provides visibility into previously unmanaged spend.”

“Spot Buy increases visibility into low-dollar purchases and enforces compliance by capturing these transactions within the SAP Ariba procurement process.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Spot Buy Functionality

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Spot Buy reduces non-catalog requisitions and enhances visibility into low-value, ad-hoc spend by integrating marketplace items into Ariba catalogs.”

Answer: A, C

Spot Buydecreasesnon-catalog requisitionsand improvesvisibility of low-value purchases, ensuring compliance and efficiency in indirect procurement.

FromSAP Learning Hub – Course: SAP Ariba Procurement: Administration → Validation Rules and Policies, SAP details:

“Validation policies in SAP Ariba define system checks that enforce business rules during document creation and approval. Administrators can configure different message types for these policies.”

“The two types of validation policy messages are:

•Information messages, which alert users to non-critical conditions or reminders.

•Exception messages, which prevent submission or completion of an action until the condition is resolved.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Administration → Configuring Validation Policies

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“Validation policies support two message types — Information and Exception. Information alerts users, while Exceptions block actions until resolved.”

Answer: C, D

The two configurable validation policy message types in SAP Ariba areInformation(non-blocking alerts) andException(blocking enforcement messages).

FromSAP Learning Hub – Course: SAP Ariba Procurement: Buying → Managing Blanket Purchase Orders (BPOs), SAP defines:

“ABlanket Purchase Order (BPO)is a subtype of a contract document that allows flexible ordering up to a definedmaximum amountwithin the contract validity period.

BPOs can optionally hide the total amount from suppliers while still enforcing the budget limit internally. On the SAP Business Network, suppliers receive BPOs aspurchase orders, allowing them to create invoices and order confirmations directly against them.”

Verified Reference Source (Internal SAP Learning Content)

SAP Ariba Procurement: Buying → Blanket Purchase Orders and Contract Integration

Learning Journey:Procure to Pay with SAP Ariba Buying and Invoicing

Extract:

“BPOs require a maximum amount, optionally hide the total from suppliers, and appear as purchase orders on the SAP Business Network.”

Answer:C

ABPOrequires a maximum amount, allows hiding the total from suppliers, and appears to suppliers as apurchase orderon the SAP Business Network.

FromSAP Ariba Supplier Risk and Supplier Management Setup Guide (SupplierRiskSetup.pdf)under“Defining Supplier Qualifications for Control-Based Engagement Risk Assessment Projects”and“Importing Supplier-Related Data in SM Administration”, SAP defines the key steps for setting up qualified and preferred suppliers:

“Supplier qualification setup requires importing relevant supplier organization data, including contacts and regional information, before initiating qualification or preference workflows.”

“When importing regional data, the system requiresISO 2-digit country or region codesto map suppliers correctly to their operating regions.”

“For qualification purposes, thebuying contactof each supplier organization must be loaded to establish a communication channel for qualification assessments and supplier status updates.”

Verified Reference Source (Internal SAP Learning Content and Supplier Risk Setup Document)

SAP Ariba Supplier Risk Setup Guide – Topics: Importing Supplier Data and Defining Supplier Qualifications

Document Section:Supplier Qualification Data File Format and Regional Data Imports

Extract:

“Use ISO 2-digit region codes during import. Include supplier organization buying contacts to support qualification and preferred supplier processes.”

Answer: A, C

To set up qualified or preferred suppliers, organizations mustimport regions using ISO 2-digit codesandload supplier organization buying contacts. These steps ensure supplier qualification data aligns with geographic regions and that communication channels are properly established for qualification management.