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PMP Exam Dumps - PMI Project-Management-Professional Questions and Answers

Question # 154

A project was recently flagged as being noncompliant during an inspection. Several options were suggested on how to address the noncompliance, but each may have different impacts on the budget, schedule, and quality.

How should the project manager proceed?

Options:

A.

Review the risk register.

B.

Perform a cost-benefit analysis.

C.

Determine the cost of change.

D.

Conduct a root cause analysis (RCA).

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Question # 155

A team member has escalated an issue to the project manager, stating that they have done their part of the job. Their concern is that there is still no response from the other party in the service level agreement (SLA). The team member is eager to find a resolution for the reported issue.

What should the project manager advise the team member to do to ensure that the project escalation mechanism is effective?

Options:

A.

Involve all of the stakeholders in the escalation by setting up a conference call.

B.

Escalate to the other party's management and inform the steering committee.

C.

Reach out to peer managers for similar escalation situations and follow past experiences.

D.

Review the established project escalation process and take the appropriate action.

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Question # 156

An IT team has reached out to the project manager for guidance on which communication method to use when system downtime will impact the resources working on the project.

Which two communication methods should the project manager recommend? (Choose 2)

Options:

A.

Communicate via email to the project's email distribution group.

B.

Communicate via instant messaging.

C.

Communicate via the project team's document management site.

D.

Communicate in the IT risk forum.

E.

Communicate verbally to the key project stakeholders.

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Question # 157

The key stakeholder of an agile project has low visibility of the project's progress. The stakeholder expresses a concern to the project manager about whether or not the scope is moving in the right direction.

What should the project manager do?

Options:

A.

Determine alternative solutions to provide improved stakeholder visibility and engagement.

B.

Invite the stakeholder to the demo session and request their feedback about which direction to follow.

C.

Prioritize all of the requirements that are critical to the stakeholder in the next planning session.

D.

Review the scope with the stakeholder, request their feedback, and create an action plan.

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Question # 158

A project team has obtained additional team members from different time zones. As a result, there are full-day delays in the work being completed because there are questions from team members from opposite time zones.

What should the project lead do?

Options:

A.

Meet each team member during their work hours to ensure all questions are answered in a timely manner.

B.

Inform all team members that they are required to check for messages every few hours to ensure fast response times.

C.

During daily check-ins, compile questions, coordinate with all team members, and agree to meet.

D.

Escalate to the project sponsor and request to replace certain team members so the time zones are aligned.

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Question # 159

A project learn member is having difficulty delivering assigned tasks for a project that is at risk of being delayed. The main issue is that the team member does not understand a new system that was recently implemented.

What should the project manager do?

Options:

A.

Assign an experienced resource to support the team member

B.

Escalate the team member's performance to the project sponsor

C.

Ask the team member to learn the new system as on-the-job training

D.

Issue a change request to extend the project schedule

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Question # 160

A project manager has just been assigned to a team that is developing a new design product. The work breakdown structure (VW/BS) has been created and the activities have been assigned to the team members. The project manager finds that there are activities that could be completed sooner by other team members. If the current assignments are left as is, the project could be delayed 2 weeks.

What should the project manager do in this situation?

Options:

A.

Review the work allocation and reassign some tasks to shorten the critical path.

B.

Maintain the task assignments as planned and compress the other tasks to keep the project on schedule.

C.

Ask the team members to work overtime to finish the tasks on time according to the schedule.

D.

Keep the task assignments unchanged since the project management plan has been approved.

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Question # 161

The project sponsor requested technical specifications for a project-related component. The project sponsor does not have the authorization to see the specifications, but insists on seeing them.

What should the project manager do first in this situation?

Options:

A.

Meet with the project sponsor as soon as possible to discuss the matter further

B.

Update the issue log to make the project team aware and to develop a strategy

C.

Create a stakeholder engagement plan to help the team formulate a response

D.

Provide the specifications to the project sponsor with some information removed

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Question # 162

During user acceptance testing (UAT), a manager declined a core application functionality that was originally requested by a subject matter expert (SME). Due to the manager's influence, the project team is concerned about the overall impact to the project.

What should the project manager have done?

Options:

A.

Obtained a list of the critical stakeholders from the project sponsor

B.

Consulted with the project sponsor on stakeholder roles and responsibilities

C.

Identified and consulted stakeholders during requirements gathering

D.

Requested stakeholders to participate in project initiation and planning phases

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Question # 163

A project manager is reviewing the team's Kanban board for an iteration with 16 tasks in progress. All the tasks are equally sized with an estimate of 8 man-hours of effort needed to complete each task. The team is made up of five cross-functional members. The normal working calendar is 8 hours per day; however, two of the team members will only work at 50% capacity. The project manager has a maximum of one week to deliver these tasks in progress due to government regulations.

Will the project manager meet this objective?

Options:

A.

Yes, it will take 4 working days to complete these tasks based on the estimate.

B.

No, it will take 6 days to complete all these tasks based on the estimate.

C.

No, it will take 7 days to complete all these tasks based on the estimate.

D.

Yes, it will take 5 working days to complete these tasks based on the estimate.

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Question # 164

During the execution of a project, a project manager is informed that a team member is leaving the company. What should the project manager do next?

Options:

A.

Wait for the next project status meeting to evaluate the impact of one less resource.

B.

Ask the project sponsor to replace the resource immediately.

C.

Record the situation in the issue log immediately and evaluate the impact of losing the resource.

D.

Freeze the activities of the lost resource until they are replaced.

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Question # 165

A project manager is leading a product development project that requires high involvement from several stakeholders. What should the project manager do to ensure this involvement?

Options:

A.

Evaluate the engagement needs of stakeholders.

B.

Distribute weekly status emails to stakeholders.

C.

Engage the sponsor on the behavior of stakeholders.

D.

Conduct weekly update meetings with stakeholders.

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Question # 166

A project engineer in country A is complaining about the sample received from the supplier in country B because the sample is not the correct length. During a telephone conference, the supplier checked the drawings and insisted that the measurement was accurate.

What should the project manager do next?

Options:

A.

Escalate the issue to the purchasing department for review.

B.

Evaluate the procurement contract to determine the agreed-upon specifications.

C.

Hire a company in country B to perform a quality check before shipment.

D.

Add an additional task to cut the received part according to the specifications,

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Question # 167

An agile team is funded for a fixed 6-month period. The sponsor's request will take at least 12 months to complete.

What should the project manager do?

Options:

A.

Inform the sponsor that the team is unable to complete the requests due to a lack of funding, and defer the project.

B.

Prioritize the scope items to determine the duration needed for a minimal viable product (MVP) and adjust the funding request.

C.

Have the team work on the list of requests from the sponsor without modification until the 6-month period ends.

D.

Request the team complete all scope items, with the assumption of securing additional funding within 6 months.

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Question # 168

A project team is working together for the first time. During the first sprint, the project manager was asked to solve a prioritization conflict between the Scrum Master and the Product Owner related to a feature requested by an important customer.

How should the project manager resolve this conflict?

Options:

A.

Refer to the roles and responsibilities for the agile team.

B.

Schedule a meeting with the Scrum Master and Product Owner.

C.

Emphasize that the Scrum Master has the responsibility to conduct the sprint planning.

D.

Contact the customer to understand the request in order to make a decision.

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Question # 169

A project to develop an enterprise resource system for a university is in the planning phase. The project has internal stakeholders such as operational departments, students, and academic staff, as well as global stakeholders who receive the information from the university on a regular basis. All the stakeholders have very different expectations and needs from the system.

What should the project manager do to ensure effective communication?

Options:

A.

Plan to implement a united communication platform, where all information about the project will be shared and updated regularly.

B.

Ensure all the information about the project implementation is provided to all of the different stakeholders in a unified communication format.

C.

Define communication target groups and provide information, messages, channels, and the frequency of communication for each group.

D.

Arrange an information session for all of the stakeholders about the plans for handling their various communication needs.

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Question # 170

A global and complex project is in the execution phase. Recently, there were executive board changes, and the executive sponsor is transitioning to a new role. The outgoing sponsor asked the project manager to speed up project completion of the current phase to ensure successful onboarding of the new sponsor.

What should the project manager do?

Options:

A.

Use the contingency budget to implement compression techniques to finish the current project phase early.

B.

Review the stakeholder engagement plan and determine the best course of action to take.

C.

Notify the outgoing sponsor that the project needs to be put on hold until the new sponsor is onboarded.

D.

Submit a change request to the change control board (CCB) to modify the end date of the current phase.

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Question # 171

A virtual project team has members located on four continents. The project director is concerned about the declining motivational levels of team members and feelings of noninclusion by other team members. The project director has tasked the project manager with finding a solution.

What should the project manager do?

Options:

A.

Develop a plan for individual team members' growth and organize more team-building events.

B.

Recommend that the project director appoint project managers for each continent.

C.

Set up ground rules for team engagement, taking into consideration different cultures.

D.

Take differences in time zones into consideration when scheduling team meetings.

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Question # 172

Two key team members suggest different options to prevent time overruns and delays. There is a conflict between these two team members because of their divergent views.

What should the project manager do next?

Options:

A.

Schedule a meeting between the team members to find a solution.

B.

Refer the team members to the project charter to resolve the conflict.

C.

Issue a new change request to evaluate this situation and communicate the result.

D.

Document the facts explained by the team members in the issue log.

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Question # 173

A project manager is preparing a project closure report. The project sponsor is confident about the success of the project, but the client is not sure that the project outputs will achieve their business needs.

Which aspect should the project manager highlight in the closure report to address the stakeholder's concern?

Options:

A.

How the quality was managed

B.

How the acceptance criteria were met

C.

How the scope was managed

D.

How the stakeholders were managed

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Question # 174

A product owner is invited to a sprint review meeting. At the end of the review, the product owner says that the increment is ready to be delivered to the customer.

What conclusion should the project manager come to with regard to the product owner's statement?

Options:

A.

The product owner does not have visibility into what the team has done in the product increment.

B.

The product owner trusts the team and is marking the product as complete.

C.

The product owner has evaluated the product against the definition of done (DoD).

D.

The product owner will release the product to customers without showing them a demo.

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Question # 175

A project is in the start-up phase of the project life cycle. The project team consists of 20 people from five different countries. The project team is scheduled to have quarterly face-to-face meetings. However, due to unforeseen circumstances, no face-to-face meetings can occur. The project manager is concerned that the team may not be able to fulfill their individual roles without face-to-face meetings.

What should the project manager do in this situation?

Options:

A.

Review the risk register for this unforeseen circumstance.

B.

Utilize virtual teams for meetings and deliverables.

C.

Use the contingency reserve and subcontract the work.

D.

Ask for an extension of time on the project deliverables.

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Question # 176

Project stakeholders have provided a team with requirements that will take at least one year to complete. The project sponsor advised that they need to see some return on investment (ROI) soon.

What should the project manager do?

Options:

A.

Request additional funding from the project sponsor to accelerate delivery.

B.

Discuss reducing the requirements with the project sponsor in order to release the product earlier.

C.

Prioritize the work into incremental features that can be delivered iteratively.

D.

Acknowledge that the benefits cannot be realized any sooner due to the nature of the requirements.

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Question # 177

An operations manager continuously raises concerns about a project's benefits to the company While some concerns are valid most of the time these concerns have caused delays in project meetings

How should the project manager handle this'?

Options:

A.

Discuss the meeting delays with the director of operations and ask for support with the concerns.

B.

Review the operations manager's concerns and ensure these concerns are addressed

C.

Escalate the concerns to the project sponsor and discuss options to address them

D.

Include the operations manager's concerns in the risk register and assign actions to mitigate the risks.

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Question # 178

Due to a statewide emergency, a project team for a global insurance company is being forced to complete a project virtually, The project manager is tasked with conducting meetings where confidential patient information will be presented.

What tool should the project manager use to conduct meetings with the project team and clients?

Options:

A.

Use a third-party instant messaging tool.

B.

Use a password-enabled audio/video product,

C.

Use a popular social media platform.

D.

Use a collaborative electronic whiteboard,

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Question # 179

During execution of the third sprint in a project, a project team is uncertain about the frequent updates on the vendor's platform. The team is concerned about how the updates will impact the rest of the backlog.

What should the project manager do to minimize the uncertainty?

Options:

A.

Speak with the vendor and explain that constant updates are impacting the project and request an action plan to minimize the changes.

B.

Schedule a spike meeting, conduct risk assessments, and incorporate them into the backlog to help with risk mitigation.

C.

Explain to the project team that the vendor's updates are something unpredictable, and the team must continue working on the project.

D.

Schedule a retrospective meeting and conduct a risk assessment with the team, implementing mitigation tasks before the next sprint.

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Question # 180

A team is using an agile approach to maintain the project backlog. A new project obstacle was identified as a blocker and added to the backlog list. The team is facing challenges to remove this obstacle.

What should the project manager do next?

Options:

A.

Escalate the obstacle to a servant leader for resolution.

B.

Make changes to reprioritize the backlog because of the obstacle.

C.

Reject the obstacle and present the partial solution to the customer.

D.

Focus on generating business value despite the obstacle.

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Question # 181

A project manager is working on an ongoing construction project. The designer notifies the project manager about materials that were not included in the budget due to a technical mistake.

What should the project manager have done to avoid this situation?

Options:

A.

Asked the project sponsor to review the budget

B.

Updated the budget before moving to another stage of the project

C.

Added enough budget to cover all uncertainties

D.

Used past projects as a reference during budget estimations

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Question # 182

A project manager is assigned to a new project team that has several stakeholders who can have significant influence over the project outcomes.

The project manager categorized the stakeholders into four different groups and wants to define the communication strategy.

How should the project manager handle communication?

Options:

A.

Utilize a uniform communication structure across all groups.

B.

Define and direct communication to influential stakeholders.

C.

Describe the four groups in the project stakeholder matrix.

D.

Develop and define a communication strategy for stakeholders.

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Question # 183

A project manager is assigned to a project in a company that is transitioning to agile Not all stakeholders believe in the project, and some stakeholders would like the entire project defined and planned out early in the project However the project sponsor needs a quick win to ensure the continuation of the project.

What approach should the project manager use?

Options:

A.

An agile approach as this would provide working functionality earlier

B.

A predictive approach as this would please the senior stakeholders

C.

A hybrid project as this will mitigate stakeholders' concerns.

D.

A predictive approach as this will show benefits for all stakeholders

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Question # 184

A project manager notices during project meetings that some team members repeatedly threaten to resign when they do not agree with something. Which phase of conflict escalation is the project in?

Options:

A.

Beginning

B.

Resolution

C.

Intensification

D.

Final

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Question # 185

A company Is helping their client launch an Innovative product. During the sprint review, the product owner identifies that the product does not include key features that were previously prioritized as part of the product backlog.

What should the project manager do next?

Options:

A.

Extend the sprint timeline so the learn can work on the missing feature.

B.

Inform the product owner that this issue needs to be escalated to the executive level.

C.

Collaborate with the product owner and the team to plan the following sprint

D.

Initiate the change request process to include these missing features.

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Question # 186

A project manager has been assigned to take over an existing software project. The project manager inherited a lean team comprised of key stakeholders, subject matter experts

(SMEs), and senior developers. While reviewing the project status with the team, the project manager observes that the team seems to lack direction and enthusiasm.

What should the new project manager do?

Options:

A.

Ensure everyone performs their assigned tasks as planned.

B.

Organize frequent team building sessions and update the risk register.

C.

Meet with the project sponsor and propose a corrective action for the project.

D.

Encourage participation in decision making and empower the team.

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Question # 187

A scrum master noticed that one of the team members is afraid to ask questions, does not like to collaborate with other team members, and avoids taking responsibility for their actions. What is the likely reason that would cause a team member to behave that way?

Options:

A.

Lack of technical skills

B.

Fear of conflict

C.

Lack of experience

D.

Company culture

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Question # 188

A project team member who has the expert knowledge necessary for the project is often absent from meetings. The team member sends a message to the project manager questioning them about the rationale behind some decisions made on the project.

How should the project manager handle the situation?

Options:

A.

Inform the team member that decisions were already made and feedback should have been provided in the past.

B.

Schedule a meeting to review the team member's concerns and revisit the decisions if required.

C.

Explain to the team member that it is mandatory that they increase their participation in project meetings.

D.

Add the team member's concerns to the risk register and discuss them during the next regular meeting.

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Question # 189

A project manager is facilitating an iteration retrospective. The iteration did not go well and the committed functionality was not delivered to users. The project involves a vendor team for the build and an internal quality assurance (QA) team. In the past, there were tensions between the vendor and the internal team.

What should the project manager do?

Options:

A.

Hold separate retrospective meetings for both the vendor team and the internal team.

B.

Schedule a preliminary meeting with the account manager from the vendor and the test manager.

C.

Establish a clear agenda for the meeting and remind the vendor and internal teams that the scope is to improve the process.

D.

Invite the procurement manager and a representative from the vendor to manage the current tense relationship.

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Question # 190

A project manager has been assigned to complete a worksite project that was started by a different project manager. The project is now in the execution stage. Upon careful review, the project manager realizes that the local community was not included in the stakeholder register, which has resulted in extreme opposition from the community.

How should the project manager handle this issue?

Options:

A.

Disregard these stakeholders since the relevant documents have been secured to execute this project.

B.

Update the stakeholder register and risk management plan.

C.

Update the stakeholder register and revise the stakeholder engagement plan.

D.

Explain to the community members why they were not included as stakeholders for the project.

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Question # 191

A company is working on the prototype of a new contract document that includes visual elements. The product owner shared the project sponsor's feedback about the elements to be included, but the project team pushed back. However, when the project sponsor spoke with the team, they confirmed that all of the changes are possible.

How should the project manager mitigate this situation?

Options:

A.

Execute a retrospective meeting to solve the misalignment.

B.

Review the actions listed in the risk management plan.

C.

Review and update the organizational process assets (OPAs).

D.

Submit a change request to replace the product owner.

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Question # 192

A project leader is preparing to facilitate a sprint retrospective. The sales manager sends the project leader an email asking how a feature planned for the next shipment is being implemented.

What should the project leader do next?

Options:

A.

Organize a meeting between the product owner and the sales manager.

B.

Invite the sales manager to the next sprint review.

C.

Organize a demo for the sales manager with the development team.

D.

Invite the sales manager to the sprint retrospective.

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Question # 193

A contractor delivering construction services to a company is using agile principles

to manage the project tasks. Engineers are producing frequent design changes due to new legislation. There is a risk the contractor may lose money due to resources waiting on design

changes or performing rework.

What should the project manager do to minimize the cost?

Options:

A.

Put the project on hold until all definitions are ready in order to avoid rework.

B.

Review the backlog with the product owner and prioritize the tasks that are least likely to be affected by a change in legislation.

C.

Capture the engineers' feedback at the daily meeting and communicate it to the product owner.

D.

Cancel the project release resources, then start again when all the definitions are ready.

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Question # 194

A project manager receives a request for proposal (RFP) from a client. The client

is very clear about the requirements. A requirements analysis must be done in the first

month of the project, and the client wants to see a demo of the work completed every two

weeks.

What project approach should the project manager use?

Options:

A.

Iterative for the requirements analysis and delivery phases of the project

B.

Agile for all of the phases of the project, including the requirements analysis and delivery

C.

Predictive for the requirements analysis and agile for delivery of the project

D.

Predictive for the requirements analysis and delivery phases of the project

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Question # 195

A construction project to build a fish hatchery is in execution. The operations group notified the project manager about a concern that might turn into a potential issue; however, the concern could not be addressed.

In which project document should the project manager record the concern?

Options:

A.

Request for information

B.

Scope statement

C.

Issue log

D.

Risk register

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Question # 196

A team averages 100 story points per iteration. The team estimates there are about another 2,000 points remaining and about 20 iterations remaining. One of the team members suggests estimating by feature because the large stories are difficult to break up.

What should the project manager do?

Options:

A.

Meet with this team member.

B.

Review this method with the team.

C.

Accept this task-based estimation.

D.

Reject this task-based estimation.

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Question # 197

For an agile pilot project, the sponsor arranged an early product demonstration for the customer. During the meeting, the customer realizes that a new feature will significantly improve the product

After collecting the new requirements, what should the project manager do?

Options:

A.

Assess the impact of the new requirements and initiate the change request process.

B.

Work with the product manager and the rest of the team to update the project backlog.

C.

Assess the impact and communicate the updated product roadmap to the stakeholders.

D.

Follow the change management plan to update the risk register so It accounts for the added scope.

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Question # 198

Presented with flowcharts of the organization's operations, stakeholders are unfamiliar with several recorded processes, and others note that some recorded processes were discontinued. The project sponsor notices that the chart is several years old and wants an updated version immediately.

What should the project manager do?

Options:

A.

Assemble the entire project team to produce new flowcharts from current versions.

B.

Assemble and create teams of experts and stakeholders to update flowcharts to reflect current conditions.

C.

Raise a change request and ask the project sponsor to approve it so the flowcharts can be updated.

D.

Work with a consultant and the project sponsor to produce new flowcharts.

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Question # 199

During a regular review, the project manager of an agile project realizes that a key stakeholder is missing critical information about some features being developed. In order to improve communications and reduce the risk of deploying the wrong features, what should the project manager do?

Options:

A.

Assess the stakeholder's needs and communication style and propose a tailored approach with regular status reports and progress meetings.

B.

Invite the stakeholder to the regular "show and tell" sessions so the stakeholder is aware of project progress and feedback can be gathered.

C.

Conduct stakeholder remapping, evaluate stakeholders by their level of influence and interest on the project, and communicate accordingly.

D.

Include the stakeholder on regular project communications so that decisions can be followed up closely.

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Question # 200

In a fixed time and budget project the customer wants the development of a core component to be based on agile practices, as the final scope of (he requirement has not yet been fully developed. The project manager is participating in contract development with the sales team and wants to ensure that development costs do not impact the profitability of the project.

Which two controls should the project manager incorporate into the contract to specifically address the development of the core component? (Choose two)

Options:

A.

Limit the number of iterations for development in the contract.

B.

Establish a governance committee to review the contract delivery

C.

Tier the contract for fixed and agile components

D.

Provide alternatives to scope change at specific project phases within the contract.

E.

Require that only internal resources be utilized for this project

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Question # 201

Five agile teams working together on a product recently performed release planning Midway through the project, each team showed that their progress was on track When all of the teams integrated at the product level, many integration issues were observed The overall product release progress declined with predictions showing the committed content will not be able to be accomplished

What should the project manager have done differently?

Options:

A.

Formed a separate quality assurance team to test all items coming from each team at the end of each sprint

B.

Performed a Scrum of Scrums on a regular basis to help the teams remove impediments

C.

Ensured frequent and continuous integration of work to obtain early feedback and continuous learning

D.

Arranged an online session on the integration concept and suggested tools to the teams

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Question # 202

A contractor has been making small changes to the engineering specifications without submitting change requests. The contractor and the technical team did not discuss the changes with the project manager, and the modifications do not affect the budget and quality of the deliverable.

What should the project manager do?

Options:

A.

Report the violation to the change control board (CCB) and seek comprehensiveapproval for these modifications.

B.

Update the change management plan to define the level of control required forthese types of modifications.

C.

Ask the quality control team to evaluate the modifications, but take no actionbecause the associated quality risks are insignificant.

D.

Request the engineering team to update the specifications to reflect the modifications made by the contractor.

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Question # 203

A project using a hybrid approach to migrate from a current system to a new and

enhanced system is underway. The plan is to migrate the system in stages. However, the

operations team is complaining that they are not ready to start supporting the new system.

How should the project manager effectively approach this situation?

Options:

A.

Create a lessons learned register to include operations team training for future projects.

B.

Include knowledge transfer sessions between the project and operations teams at every stage.

C.

Change the project management plan to add a final stage for product handoff to the operations team.

D.

Prepare detailed documentation to be shared with the operations team during project closure.

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Exam Code: PMP
Exam Name: Project Management Professional (2025 Version)
Last Update: Nov 20, 2025
Questions: 2040
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